By Jorge Rodriguez
Aug 31, 2018
File sharing and collaboration is an inevitable need in most businesses. In the first part of my file sharing series, I shared a few best practices and sample scenarios using Jungle Disk’s Network Drive. For part two, I will go over Google G Suite’s Google Drive.
Google Drive is an online storage solution for your files. You can virtually store any type of file and Google has their own native applications (Docs, sheets, slides, etc) that you can save files through as well. A few helpful and user-friendly features that come with Google Drive are:
If you are collaborating with your team members frequently and even daily, using Google Drive with it’s native docs, sheets, slides, etc. is great. You can see what is being edited live and saves automatically a few seconds after something is typed or edited. If you have Google Drive connected to your computer via a drive, you will also have easy access to other file types that launch the application on your computer where you can edit and save. For instance, if you open up a Microsoft Word document, Microsoft Word will launch on your computer and you would just need to click “Save” once you are done editing for it to sync to Google Drive, where you opened the file from.
If you are solely using the browser, other file types may not be able to be edited. For Microsoft, there are some extensions that you can add to the browser to give you that capability. You have the ability to convert file types, such as Microsoft Word to a Google Doc when you upload them to your Google Drive. In some instances, you may see some formatting issues.
If you have Offline Mode set up to where you can edit documents when not connected to the browser, you can see some issues when two or more individuals are updating the same document offline. The last person to connect to the Internet will be the most recent version. The good thing is that versioning does take place so you would be able to see the edits from the previous uploads before and can add them to the new version of that last individual that connected.
Google Drive is a great and powerful resource that you can get through Google G Suite and Jungle Disk is a partner with Google so you can get these services through us. We also have Google Certified Deployment Specialists and Google Certified Administrators to help with any of your Google G Suite needs. And the best part, you can get these services for the same price that you would pay directly with Google! Why not get more support for the same price?
Be sure to follow this series for part 3, Microsoft OneDrive File Sharing!