Security Check by John Garza Jan 4, 2017 New Year’s Resolutions for Data Security and Management According to New Year’s resolution statistics for 2015 the top 5 resolutions among Americans were lose weight, get organized, spend less and save more, enjoy life to the fullest and stay fit and healthy. In fact, over half of Americans make resolutions each year with hopes of making their lives better, more fulfilled and complete. I am a big fan of New Year’s resolutions. It speaks to the core of a person’s desire to seek improvement. Unfortunately, only about 8 percent of the people that make them stick with their resolutions. What is it that makes it so hard to stick with your resolutions? Per a recent Forbes article, two reasons might be that we just have too many competing priorities and make our resolutions too vague. I can see how just saying I want to lose weight might not be enough to guide me down the right path to success. Now if you broke your resolutions down into small, attainable goals then maybe you would have a better success rate. The same can be done for your business and your data security strategy. Far too often small businesses make big plans for how they are going to address these things at the start of the year but they fail to drill down to the things that produce the results. Businesses make goals such as “we are going to make security a priority” or “we are going to make ourselves ransomware-proof.” These types of goals commonly fall to the wayside by the end of Q1. To help you avoid that common trap, I have listed some things to keep in mind as you start your business plans to enable a tighter data security strategy and more efficient data management. Network Protection - Just like you have a plan to safeguard your physical business location, you should also have a plan to protect your networks and data. Jungle Disk offers a Network Threat Protection solution that can help solve this challenge. Encrypted Backup - Put together a data backup strategy that has several layers. You can’t just rely on OneDrive, Google Drive, Dropbox or any other online drive as a type of backup. Your business should also have more than a local file server or individual external drives at your employees desks. You need a robust cloud based, encrypted backup solution for your devices and servers. Email Archiving - Archive your emails by using a reliable third-party solution. There are cost effective ways to do this and your HR and Legal department will thank you. Security Guidelines - Make sure your business has a set of clear and concise policies and guidelines that detail what your employees can download and install on their work computers. Security Training - Ensure that your employees undergo cybersecurity training on cyberattacks such as ransomware. Suspicious links are one thing but today’s cyber criminals are savvy on how they mask links in emails, social media and websites. Make sure your team is trained on what to look out for and be rigorous about how they vet each click of the mouse. Permission Levels - Restrict access to sensitive data. Make sure you have an access tree in place that grants the right persons with the right level of permissions. You may not want a receptionist having access to in-depth customer information as this increases your level of risk. Password Management - Ensure your business and employees are utilizing complex passwords to log into work systems. Have established criteria in place and use the highest recommended security standards for password settings. With the helpful tips and recommendations above, your business can put together the right security plan to keep your New Year’s resolutions on track. By making clear and concise resolutions, you will also be sure to beat that 8 percent average success rate! If you need help putting together a data security plan, please contact our experts. Happy New Year and good luck with your resolutions!