G Suite and Office 365: Things to Consider Before You Transition
What are some things to think about if you are planning to move Google G Suite or Microsoft Office 365?
There are many reasons a person or company might want to start using G Suite or Office 365. Some of the more common reasons we hear are due to compliance and the ability to collaborate on documents and other files. Both options work great when it comes to collaborative work, make sure you know what you need for your business to run efficiently before choosing one.
Where do you start?
There are a few things you’ll want to consider before selecting which solution you will need.
The best thing to do, and what we recommend, is to setup and test both. You are able create an account with G Suite and Office 365 without it affecting your current office setup. Play around with the settings, permissions and see firsthand how these services will function for your business.
During this period, you may also want to consider how much time you will have to complete the switch. Are you on a timeline? If so, I would also recommend having a cushion period before your deadline to iron out any issues or settings.
The next thing to consider is your critical business data.
Where is it currently being stored? Bigger businesses may have a company server that they store all of their information on, however, a smaller business might have everything saved locally on their computer. Taking an inventory of where your data is, how much data you have, and who has permission (access) to this data is necessary before moving or migrating any information.
This is also a great time to do some clean up! Do you actually need all of this information? Delete or move data that is not related to your business or is no longer relevant. You will also want to start re-organizing your data in a way that makes sense to you and your employees. Whether that is splitting information by departments (HR, Accounting, Legal, etc) or time (2017, 2016, 2017, etc). Make sure to organize your data in a way that makes finding information easier.
After your data is organized, where do you plan to store this information? Both G Suite and Office 365 have cloud solutions (Google Drive and OneDrive) but there are different ways to access this information. Will you want to keep everything online or will you want to sync this information down to your computer? A big thing to consider is your computer, hard drive space, and the amount of data you have.
Change is hard and so is adopting new techniques. G suite and Office 365 are both user friendly but it will take some time to get accustomed to how each works. Once your new solution is in place, you will want to meet with your team and show them how everything functions.
Remember, we are always here to help! If you have any questions about these products feel free to contact our support team at [email protected]