What is a Business Continuity Plan and How Do I Create One?

Business resilience is one of the most critical ways you can evaluate the health of your business. Many, if not most, small business owners live day-to-day, attacking each flurry of problems that cross their desks at a time. The organized people handle it with a system of checklists and calendars, while the Type B personalities tend to grab what they can and hold on for the ride. Either way, if you’re making money, you’re happy to grit and bear it. But what happens when there is a disruption of your business by something you can’t handle? Disaster doesn’t discriminate based on personality or business type. It just happens, and you’re either ready for it or you’re not. Allow us to do what we can to ensure you are prepared.

What is a Business Continuity Plan?

A business continuity plan (BCP) is a plan to help make certain that business processes can continue during a time of emergency or disaster. If a business is disrupted, it undoubtedly will have some monetary repercussion in lost revenue plus extra expenses equating to reduced profits. Most insurance policies do not cover ALL costs (particularly within the cyber realm) and certainly can’t replace customers who may go with a competitor, so a BCP is absolutely essential.

To develop a good BCP, Ready.gov and the Jungle Disk team agree, you’ll want to start with these four steps:

  1. Conduct a business impact analysis and document it in a place everyone can access. The goal of a business impact analysis is to predict the consequences of a disruption of business function and processes while gathering information necessary to identify good recovery strategies.
  2. Identify, document and implement to recover critical business functions and processes.
  3. Organize a business continuity team and compile a business continuity plan to manage a business disruption.
  4. Conduct training for the business continuity team and testing and exercises to evaluate recovery strategies and the plan.

A huge part of your BCP will likely focus on information technology, including networks, servers, desktop and laptop computers and wireless devices. Ensuring you have multiple ways to run office productivity (think email and online document storage) and software (for example, your point of sale or customer management system) should also be considered. Backing up the data residing on your servers, laptops and computers, including data stored in the cloud is where Jungle Disk can help. Our encrypted backups for laptops and servers will store a copy of any file or folder you select in a separate, safe location. Our email archiving product will, via a mail journaling rule, create a separate copy of all mail items in a separate location so that you can always access your mail data. Safetynet our Quickbooks Online backup solution will even backup your Quickbooks data. Feel free to call us, so you can be ready should disaster come knocking on your door.

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